Office Admin & employee experience (temporary replacement for maternity leave 8 month)
About The Position
We are looking for a person who will be our office operations and support our Israel team. You will be our go-to person for facilities-related needs, including operational services, vendor coordination, facility renovations and general workplace support. This is an exciting opportunity to make an immediate impact as you'll play a critical role in ensuring and maintaining a well-organized work environment.
Front Desk Activities: Manage the company’s lobby area and conference rooms; Answer incoming calls and routing to appropriate person; Greet and direct all visitors, including vendors; clients; job candidates and customers; Coordinate and arrange conference calls, meetings including reserving and preparing facilities, order refreshments, etc; Route incoming/outgoing mail and parcels.
Responsible for organizing and coordinating office operations to ensure organizational effectiveness and efficiency. Interfaces and communicates frequently with employees, management and external contacts.
Building and Office maintenance: Responsible for office cleaning – supervising the cleaners; Contact, coordinate and monitor with building management or FM company for maintenance issues. Security, ensure all security issues regarding visitors/entries/information flow are complied with company policy; Liaise with service providers.
Office Supplies and Maintenance: Order supplies and maintain an appropriate inventory level (including office equipment, kitchen supplies, etc.) according to company’s procedure; Ensures the optimal functioning of all office equipment, machines and related troubleshoot problems; Raise and verify supply requisitions / receipts of supply.
Employee Services: Handle all administration aspects of employees (e.g. employee badges; 10bis cards; parking cards; travel abroad, cellular communications, petty cash).
Employee On boarding/Off boarding: Handle new employee on boarding/employee departure in administration aspects .
Visitors from abroad: Schedule and produce itineraries for visitors from abroad, Mokdan services, invitation and visa letters etc.
- 3+ years of high tech company experience in a facilities role/Office management.
- Solid knowledge of property management, leases and construction terms and practices
- Strong project management skills
- Friendly, positive and excellent communicator who is able to work effectively across the organization and enjoys creating memorable experiences for our team, visitors and candidates
- Flexible and able to work in a fast-paced, entrepreneurial and demanding environment
- Highly organized with attention to details and an outstanding work ethic
- Always willing to 'roll up the sleeves' and do what it takes to get the job done
- Advanced proficiency in written and spoken English
- Job hour 08:00-17:00- must.
Please note, as part of the office admin team, you will sit in the front desk reception and support the Admin team in taking care of all Employee Experience lifecycle.
Fabric is a logistics platform that makes on-demand e-commerce possible, profitable, and sustainable for retailers while powering every retailer’s unique offering. The company builds multi-tenant and private networks of automated Micro-Fulfillment Centers that make on-demand e-commerce profitable by locating automation physically close to end-customers.Unlike any other micro-fulfillment solution, Fabric’s unique purpose-built proprietary solution enables cloud-like elasticity for retailers, enabling them total flexibility to build a custom solution based on their unique inventory level, desired reach, and opex and capex requirements, expanding and flexing as their needs change.The company’s solution has been deployed commercially since 2018 and is production-proven. With offices in Tel Aviv and New York, Fabric is rapidly expanding its U.S. operations. Founded in 2015, Fabric is backed by the top-tier venture capitalists Innovation Endeavors, Aleph, and Playground.
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